Information for Potential Participants

Thank you for considering taking part in our Student Wellbeing survey. Before you decide whether to do so, it is important that you understand the study that is being undertaken and what your involvement will include.  Please take the time to read the following information carefully and discuss it with others if you wish.  Do not hesitate to ask us anything that is not clear or for any further information you would like to help you make your decision.  Please do take your time to decide whether or not you wish to take part. The University’s regulation, UPR RE01, 'Studies Involving the Use of Human Participants' can be accessed via this link: https://www.herts.ac.uk/about-us/governance/university-policies-and-regulations-uprs/uprs (after accessing this website, scroll down to Letter S where you will find the regulation). 

This study has been approved by The University of Hertfordshire Social Sciences, Arts and Humanities Ethics Committee with Delegated Authority. The UH protocol number for this study is cHUM/SF/UH/04797. 

What is this study?

  • This study is being run by the University of Hertfordshire’s Students’ Union.
  • The purpose of this survey is to gather data on the student experience at the University of Hertfordshire, specifically regarding student wellbeing. The data will be used by the Students’ Union to better understand the wellbeing of the students in order to allow us to better represent you to the University. Data will be analysed by student demographics to allow us to understand the experiences of our diverse student body.
  • Any current student of the University of Hertfordshire may take part in this survey.
  • Taking part in this survey allows us as your Students’ Union to better understand your experience at the University and your needs, which in turn allows us to better represent you and ensure that we are doing all we can to best support you. 
  • By taking part and leaving your Student ID number, you will also be in with the chance of winning one of 20 Amazon vouchers worth between £10-20!

Do I have to take part, and what happens if I do? 

  • Participation in the survey is entirely voluntary, and you will not face any consequences if you decide not to take part. You can decide not to take part at any point up until you submit your answers; to exit the survey without submitting your answers, simply close the page on your device.  
  • If you decide to take part, it will take about 10-15 minutes to complete the survey. 
  • If you decide to take part in this study, you will be asked questions on your social life and friendships, your mental health, any experiences you may have had on campus of bullying, harassment or discrimination, and your financial situation. All questions will be optional, and you only have to fill out as much as you are comfortable with. 

Are there any possible disadvantages or risks in taking part?

Some questions will ask you about potentially distressing situations you may have experienced, such as experiences of bullying, harassment or discrimination. All questions are optional, and we not ask you to disclose any details of your experiences. If you do experience any distress as a result of taking part in this survey, there is support available. The University's Wellbeing Service can be accessed here and the Students’ Union Advice Service can be found here if you would like to talk to someone. There is also the Report and Support service at the University if you would like to report any experiences that you may have had, anonymously or not.

How will my data be handled, stored and protected?

  • Raw data will only be seen by Danielle Bradford, the Students’ Union Research Coordinator, and Stephen Owen, the Head of Student Services. 
  • All data will be securely stored on the University drive and accessed on personal computers only via VPN. All data files will be password protected, and only available to the immediate research team. 
  • Raw data will be stored for 3 years before being deleted.
  • We may ask you to provide your email address if you wish to be contacted in the future to be involved in focus groups on student wellbeing. Email addresses will be separated from the raw data once the survey has closed so that they cannot be matched to individual responses. These will be stored in a separate, password protected file, also on the University drive. 
  • We will ask you to provide your Student ID number. This is so we can ascertain how many students take part in our research, and to make sure that each response represents a single individual. As with the email addresses, these will be removed from the raw data and stored in a separate password protected file, on the University drive, so that it cannot be matched with a particular response. 
  • Once analysed, all data will be anonymised and reported as groups of individuals. If we report a specific quote from a participant, this will be anonymised to ensure that the quote cannot be identified to a specific individual. 

Will the data be used for any other studies?

The data collected from this survey will have two main uses. The first is to inform our research project on the Black, Asian and Minority Ethnic (BAME) student journey. This project aims to help us better understand the experiences of our diverse range of students so that we can better represent and support you. The data will also be used more generally to inform the Student Unions’ priorities and campaigns, by letting us know what matters most to our students. 

Will I be contacted again after completing the survey?

We will be running a number of focus groups on the topic of student wellbeing. If you decide to leave your email address, we may contact you to enquire about whether you want to take part in these. Leaving your email address does not commit you to taking part. 

Who can I contact if I have any questions?

If you would like any further information or would like to discuss any details personally, please get in touch with either Danielle Bradford (Research Coordinator, Students’ Union) at d.bradford2@herts.ac.uk, or Stephen Owen (Head of Student Services, Students’ Union) at s.owen3@herts.ac.uk

Although we hope it is not the case, if you have any complaints or concerns about any aspect of the way you have been approached or treated during the course of this study, please write to the University’s Secretary and Registrar at the following address:

Secretary and Registrar

University of Hertfordshire

College Lane

Hatfield

Herts

AL10  9AB